Are you an experienced Office manager looking for a part time role based in Birmingham? Our client is able to offer an excellent opportunity for an experienced office administrator or office manager who has previously worked within an engineering, architectural, construction or wider professional-services environment.
Our client is an established consultancy working in the construction space. The business currently employs a close-knit team of consultancy proffesionals across offices in the UK, with plans to grow steadily over the coming years while maintaining its supportive culture and flexible approach to work.
The role
The position will involve working approximately 2.5 to 3 days per week. The preferred arrangement would be five shorter working days, for example between 10:00am and 2:45pm, although alternative working patterns can be considered.
The successful candidate will need to provide at least half a day of support on Fridays, and you would typically attending the office one day per week.
The preference is for the Office Manager to attend the office approximately one day per week, although there is again flexibility around the exact working arrangement.
Key responsibilities
Your responsibilities will include:
Preparing and issuing client invoices
Monitoring and chasing outstanding payments by telephone and email
Managing timesheets and internal administrative processes
Processing invoices from subcontractors and consultants
Supporting document control and maintaining company templates
Managing office supplies and general office administration
Coordinating CPD sessions, meetings and training
Managing incoming CVs and supporting recruitment administration
Supporting the onboarding of new employees
Monitoring and responding to general enquiries
Marketing support
The role will also include assisting with the company's marketing activity, including:
Managing company social-media accounts
Coordinating project photographs and video content
Updating company brochures and website content
Assisting with the preparation and formatting of marketing materials
Experience using publishing or design software would be useful but is not essential.
Additional responsibilities
Depending on experience, the successful candidate may also assist with:
Framework and supplier applications
Business-development administration
Following up new client enquiries
Organising staff social events
Proofreading and formatting reports, proposals and other documents
About you
The ideal candidate will have:
Previous experience in an office-management, administration or business-support role
Experience working within an engineering, architectural, construction or professional-services consultancy
Strong organisational and communication skills
Confidence dealing with clients and chasing outstanding invoices
Excellent attention to detail
Good Microsoft Office skills
The ability to work independently and manage a varied workload
A flexible and proactive approach
What is on offer
The company provides a genuinely flexible and employee-focused working environment.
Benefits include:
A highly flexible part-time working arrangement
Hybrid working
Generous holiday entitlement
A supportive and collaborative team
The opportunity to shape a newly created role
Scope for the position to develop as the business grows
A healthy approach to workload and work-life balance
The company is growing naturally and sustainably, with a focus on securing the right projects, retaining its people and maintaining a positive working culture.
If this sounds like something of interest and you would like to know more then apply now with a copy of your CV ASAP.
Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business