PA / Construction Administrator

PA

diary management Directors x3PA to Sascha – Technical Director

Reoccurring meetings (internal and external)Travel

BUSINESS DEVELOPMENT

First client contact

Set up initial meetings

Project information hard and softcopy

Save whatsapp photos from site visit

Obtaining quotes

Fill quotes into excel spreadsheet

Quote presentation preparation

Acceptance letter preparation

Acceptance letter return letter countersign with pricing drawings and quote

Handover presentation

Handover letters to client

Document management potential project and file transfer to current projects

Potential Cad & QS coordination

Utility Mapping

Site Address excel spreadsheet update

CURRENT CLIENT

Save whatsapp photos from current projects groups

PM support as required

H&S File documentation

Staff Accommodation and travel arrangements

Site Address excel spreadsheet update

BRAND IDENDITY

Social media management

Social media posting

Signage

Eclipse & Huf Banners

Corporate Identity

Standard documents / forms / etc.

OFFICE

Office internal meeting’s coordination

Valuations / VO’s

CAD

Potentials group meeting

Landscape group meeting

Weekly kick off meeting

Team Meeting

Site Managers meeting

CAD sit down meetings

Schedule meeting

Sascha/Kirby daily sit down morning meeting

Minutes of meetings

Office management

Stationary in particular:

Paper

A4/A3 -

HP printer paper A1/A0 –

toner and ink cartridges –

kitchen supplies

milk

coffee

cleaner management

Cleaner – SKM Sebastian

Office clean 2x weekly Mon & Thursday

Quarterly big clean (windows/Kitchen oven) – 2x year

Cleaning supply stock – Amazon

Office maintenance management

Key box (current and spare)

Staff car park cleaning / weeding

Alarm / Alarm fobs – Butler Harwell (for issues and maintenance)

Alarm / Gate fobs – Butler Harwell (for issues and maintenance)

Gate - Macdonald fencing

Event organization

Christmas gifts/cards coordination

Taking deliveries

Bin rota

Training Courses

Fire Marshall / Fire Alarm and Emergency light testing

PPE ordering – Safetec

Phone system management –

FLEET MANAGEMENT

Booking in service / MOT / repairs - Q Motors Hare Hill, Addlestone

Taxing

Tracker of vehicles and plant

Dartcharge

Congestion Charge

Hose Repairs