We are seeking a highly organised and proactive Office Administrator / Bookkeeper to join an established office team.
Working closely with the Directors and Designer, you will be responsible for the smooth day-to-day running of the office, managing correspondence with customers and suppliers, completing general administration and maintaining accurate financial records using QuickBooks.
This is a varied role suited to someone who is organised, reliable, commercially aware and confident working independently.
Key Responsibilities
* Manage the day-to-day administration and smooth running of the office.
* Handle correspondence between the business, customers and suppliers.
* Maintain accurate records, filing systems and documentation.
* Complete general office administration, data entry and clerical duties.
* Use QuickBooks for bookkeeping and financial administration.
* Assist with invoices, payments, records and general financial administration.
* Support the Directors and wider office team with administrative tasks.
* Maintain and improve office procedures and systems.
* Deal professionally with customers, suppliers and other contacts by telephone and email.
* Organise meetings and appointments where required.
* Prepare documentation, agendas and meeting notes as necessary.
* Ensure all administrative and financial information is accurate and up to date.
About You
The successful candidate will ideally have:
* Previous experience in an office administration, bookkeeping or office management role.
* Strong organisational and time-management skills.
* Experience using QuickBooks – essential.
* Excellent written and verbal communication skills.
* Strong attention to detail and accuracy.
* The ability to prioritise and manage multiple tasks.
* A professional and confident telephone manner.
* The ability to work independently and use initiative.
* A positive, practical and hands-on approach.
* The ability to work effectively as part of a small team.