A growing and acquisitive outsourcing services business have created a new requirement for a Finance and Operations Administrator so support their day-to day financial and operational coordination.
You’ll handle structured admin tasks to keep everything running smoothly behind the scenes: preparing and issuing client invoices and purchase orders, tracking payments, managing finance folders, liaising with accountants, and supporting team and IT administration.
This is a part-time remote role up to 20 hours per week, offering some flexibility, with slightly busier period around invoicing, payment runs, and month-end reporting. You will be based remotely from home and can choose the exact hours to work round what suits you best!
Initial contract length will be 6 months, with a chance of this being extended further.
Specific Requirement:
Finance & Banking Support
* Check and record weekly cash positions and reconcile received and paid invoices.
* Manage the finance mailbox and liaise with accountants on payments, reconciliations, and payroll coordination.
* File monthly bank statements and transaction screenshots for non-sterling purchases.
* Prepare and upload approved payment runs.
* Maintain accurate filing across all finance folders.
Purchase Orders & Supplier Invoices
* Create, issue, and reconcile purchase orders each month.
* Check and process supplier and contractor invoices, ensuring approvals and PO matching.
* Upload approved invoices to Dext and maintain organised storage.
* Track subscriptions, renewals, and direct debits.
* Share monthly PO overviews with the team and accountants.
Sales Invoicing & Client Coordination
* Prepare and issue client invoices each month, ensuring all approvals and POs are in place.
* Support client onboarding (VAT proofs, DUNS, statements).
* Track payments received, update payment forecasts, and send invoice reminders as needed.
* Maintain up-to-date client finance folders and contact lists.
Payroll Coordination
* Liaise with accountants and the finance director on payroll schedules and approvals (no payroll processing).
* File payroll documents, payslips, and P32 reports.
* Support onboarding and offboarding for payroll administration.
Operations & Team Support
* Manage NDAs and contracts using DocuSign and ensure proper filing.
* Coordinate onboarding and offboarding for associates, including IT access and document sharing.
* Support insurance renewals and compliance documentation.
* Maintain the team holiday tracker and organise monthly team huddles.
IT & Systems Coordination
* Liaise with the IT provider to manage new accounts, remove leavers, and reconcile licences.
* Manage shared mailboxes, email signatures, and laptop records.
* Keep data archive folders up to date for offboarded users.
Document Management
* Maintain tidy and consistent filing across Dropbox and Teams.
* File VAT receipts, sales and purchase invoices, payroll records, and insurance documents.
* Support wider filing and record-keeping as needed.
Ideal Skills & Experience:
Experience in an administrative, operations, or finance coordination role.
A good working knowledge of Xero accounting software.
Excellent organisation skills and strong attention to detail — you take pride in keeping things accurate and well-documented.
Confidence working independently and managing recurring tasks without close supervision.
Clear written and verbal communication, with the ability to follow up professionally with colleagues, suppliers, and accountants.
A methodical, process-driven approach — comfortable maintaining trackers, filing systems, and structured admin routines.
Proficiency in basic office software (Excel, Word, Outlook, Teams, Dropbox).
A proactive attitude — someone who notices when something needs doing and takes initiative to complete it.
Experience working in the Services industry will prove advantageous, but not a pre-requisite.
What’s on Offer:
* A starting salary of in the region of £29,000-£32,000 (Full Time Equivalent).
* Up to 20 hours per week, flexible to suit you
* Remote working, based from home.
Next Steps:
Interviews are to be conducted imminently, hence you are advised to apply at your earliest convenience.
N.B. Lyons Recruitment have been retained on an exclusive basis, hence any direct or other agency applications with be disregarded